Halifax and District Beekeepers Association
Our website address is: https://hbka.org.uk
Data Privacy Notice
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The secretary of the Halifax and District Beekeeping Association (HBKA) is the Data Controller. This means the secretary on behalf of HBKA decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
HBKA complies with its obligations under the GDPR by keeping personal data up to date: by storing and destroying it securely: by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To enable us to provide a voluntary service for the benefit of Members
- To administer membership records.
- To maintain our own accounts and records.
- To inform you of news, events, activities and services relating to Beekeeping
Who we share your data with:
mailchimp.co.uk – secure, member’s email service
stripe.com – payment processor
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, and activities.
- Processing is carried out by members of HBKA.
- The processing relates only to members or former members.
- There is no disclosure to a third party without consent.
- Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other organisations detailed in your consent form.
6. How long do we keep your personal data?
Personal data processed for any purpose or purposes shall not be kept for longer that is necessary for that purpose or purposes. In practice we:
- Annually review the length of time we keep your personal data;
- Consider the purpose or purposes we hold the information for in deciding whether to retain it;
- Securely delete information that is no longer needed for this purpose or these purposes; and update, archive or securely delete information if it is out of date.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
7. What other personal data we might collect and why we collect it
Comments: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respects to your personal data:
- The right to request a copy of your personal data which HBKA holds about you;
- The right to request that the HBKA corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for HBKA to retain such data;
- The right to withdraw your consent at any time;
- The right to request that the data controller provides the data subject with his / her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (Where applicable):
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data; (Where applicable)
- The right to lodge a complaint with the Information Commissioners Office, ICO.
9. Further Processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and wherever necessary, we will seek your prior consent to the new processing.
10. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Secretary of HBKA
You can contact the Information Commissioners Office on 0303 123 1113 or via the website www.ico.org.uk/global/contus-